What the ‘no mail’ option means to you

What the ‘no mail’ option means to you

What the ‘no mail’ option means to you At the Houston Congress, delegates voted to have the Board of Directors consider giving members the option of ...

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What the ‘no mail’ option means to you

At the Houston Congress, delegates voted to have the Board of Directors consider giving members the option of receiving no mail from exhibitors or Journal advertisers. The Board approved giving members this option at its meeting after Congress. This is what that option means to you. Currently the home address is used for sending mail to the entire membership. Chapters may request the official membership list for a nominal service fee. Companiesthat advertise six times yearly in the AORN Journal may have material sent to members at their home address by sending the approved material to Headquarters. Arrangements are then made for AORN’s mailing house to prepare and mail the information. The advertiser pays the actual cost of preparing and mailing plus a user’s fee. The list of addresses does not go to the advertiser. The Congress advance registration label list is made available to companies exhibiting at Congress through the Datacard Service. Datacard Service, which provides the cards and imprinters for exhibitors’ booths, also offers companies the option of purchasing the Congress advance registration label list. This list has the businessaddress of the registrants. The home address is not used unless the business address is not given. Beginning with the Atlanta Congress, a sample of material to be sent to registrants will need AORN approval before the label list will be supplied. Because of the resolution adopted by the House of Delegates, the following options will appear on the Atlanta Congress registration form. You may indicate on the registration form whether you want mail sent to your home or work address or whether you do not want to

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receive mail other than official mail sent by AORN Headquarters or by the chapters that have purchased the membership list. An additional designation will be that of “no preference.” If this is indicated, mail will be sent to the home address. If the Congress registrant chooses the “no mail” option, it will be noted in the computer. The registrant will not receive mail from Journal advertisers. In addition, the registrants will not receive any Congress-related material from AORN exhibiting companies. This means there will be no new product information, no booth information,and no notification of exhibitors’ special activities at Congress such as tickets or invitations to special events. Once the “no mail” designation is entered into the computer, it will not be removed until a written request to do so is received at AORN Headquarters or until the registrant indicates he or she wishes to receive mail by markingthe appropriate address designation on the Congress registration form for the next Congress. While members and registrants who indicate “no mail” will not have their name and address on the mailing list for advertisers and exhibitors available through AORN Headquarters, it does not guarantee that members’ names cannot be secured through other organizations’ lists. These other lists are not the responsibility of AORN. If a registrant chooses the “no mail” option, only official AORN correspondence will be sent to that person. This includes registration confirmation, hotel reservation information, and material pertinent to Congress or other AORN activities. Sylvla Rottman Director of Meeting Services

AORN Journal, July 1983, Vol38, No 1